Send a link. Clients complete FICA on their phone. You get a verified, screened PDF report — built for the Financial Intelligence Centre Act.
Used by rental agencies, sales agents, and property managers across South Africa.
Printing FICA forms
Digital forms on any device
Days chasing tenants
Completed in minutes
Manual sanctions checks
Auto TFS + PEP screening
Filing cabinet of forms
Instant PDF compliance files
Purpose-built for property practitioners who need FICA compliance without the admin headache.
Purpose-built for estate agents
Not a generic compliance tool. Every feature designed for property transactions — sales, rentals, and management mandates.
South African through and through
ZAR pricing, SA ID validation, local sanctions lists, POPIA compliant. Built for how SA agents actually work.
WhatsApp link — no app needed
Your clients get a link. They tap it. They fill in the form on their phone. No downloads, no accounts.
Under 5 minutes average
Natural Person forms take under 5 minutes. Even juristic entities with multiple directors are quick.
Every entity type the FIC requires
Pty Ltd, CC, Trust, Partnership, NPO, Body Corporate, Listed Company — all prescribed forms included.
Inspection-ready from day one
Every submission, PDF, screening result, and audit trail is stored and exportable. Be ready before the FIC calls.
Five steps. From link to signed, screened compliance file.
Agent shares the link via WhatsApp or email — no client login required.
Client enters details and uploads ID and proof of address on their phone.
RubyFICA runs sanctions, SAPS, adverse media, and CIPC checks automatically.
Agent receives a signed, screened compliance PDF — ready for FIC inspection.
Compliance record stored with full audit trail and 5-year retention.
FICA every tenant before the lease. Send the link with the OTP. Get the signed form before move-in day.
FICA the buyer and seller at mandate stage. One link each. Both forms done before the first viewing.
Bulk FICA for your existing book. Share your permanent intake link. Clients complete at their convenience.
View every agent's FICA status. Export compliance reports. Be ready for any FIC inspection.
Built specifically for property practitioners under the FIC Act.
Share via WhatsApp or email. Your client fills in their details, uploads ID and proof of address, and signs — all on their phone. You get a professional PDF report.
Every submission is automatically screened against the UN Consolidated, EU Financial Sanctions, UK OFSI, US OFAC SDN, and SA Targeted Financial Sanctions lists.
Automated check against the South African Police Service Wanted Persons database. Screenshot evidence captured for every check.
AI-powered search for negative news articles, fraud reports, judgments, and criminal proceedings linked to the client's name.
Every completed FICA report is automatically re-screened every 48 hours against UN, OFAC, EU, UK OFSI and SA TFS sanctions plus PEP and adverse media. When a new match appears, you get a severity-coded alert with FIC reporting guidance built in. POPIA-compliant — all screening stays in South Africa.
For juristic persons — automated lookup against the Companies and Intellectual Property Commission database. Verify status, directors, and registration details.
13-digit South African ID numbers are validated using the Luhn algorithm. Date of birth, gender, and citizenship status are auto-extracted and verified.
8-page compliance report with risk assessment, screening tables, SAPS results, adverse media findings, CIPC verification, document thumbnails, screenshots, and signatures.
Full support for individuals (tenants, landlords, buyers, sellers) and companies/trusts (with CIPC verification and director screening).
South Africa's FATF grey-listing has intensified compliance enforcement. Property practitioners are Accountable Institutions. Non-compliance carries fines up to R10 million or 5 years imprisonment. Every transaction requires FICA — sales, rentals, and leases.
Financial Intelligence Centre Act 38 of 2001 · Property Practitioners Regulatory Authority · FIC PCC 56
Start free. Scale by adding agents — R150 per agent, per month.
3 FICA submissions/month · 1 agent
15 FICA submissions per agent/month · Unlimited agents
Need more? Buy credits — never expire.
10 credits per extra submission. Credits work across all Rubyprop apps.
Questions about RubyFICA or FICA compliance? We're here to help.
Every tenant, buyer, and seller needs to be FICA'd. Start today — it's free.
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